The calendar on Beebop can be used for timetabling lectures, booking rooms and equipment, creating self-registration events, assignments, tracking attendance, and more.
For a detailed guide to all the options and features of the calendar see the full documentation for administrators and tutors.
In this page we are only going to run through the essential concepts you need to start creating lecture events.
New events can be created one at a time (from the home page's calendar widget or by clicking directly on the calendar) or by importing a list of events from a spreadsheet.
Initially, we would suggest that you create a few test events manually (one at a time) to familiarise yourself with the interface and all the options that are required to create a list of events to import.
The minumum requirements to create an event are:
When choosing the event type, selecting 'lecture' adds the oppotunity of creating attendance records (optional, but pre-selected by default) and selecting a course module which will be associated with the attendance.
Note that once the attendance has been taken it is no longer possible to add a Module or change it to another one. This is why it is important to have already created all the modules you are going to need before you start scheduling lectures.
Calendar events can be set to repeat: the idea is to enter as much information as possible on the main event, and then set it to repeat at regular intervals for the whole term.
The best approach to creating a regular timetable is to populate the first week (or two weeks if you have lectures that take place every other week), move and edit each event until you are satisfied, and only when everything fits in place proceed to make all these events repeat for the duration fo the term.
When an event is set to repeat, let's say once a week for eight weeks, it is still possible to edit each event or all of them, so you can still add tutors and students to events after they have been created, but you also have the option to convert a repeating series into completely separated events if necessary.
For more on timetabling strategies and applying mass-actions to calendar events, see the administrators documentation.
To create events via csv import, go to Resources > School Settings > Calendar > Bulk Events > Import CSV.
The fields required to generate events via csv-import are:
Any additional data on the csv file will be ignored.
Note that the batch import is limited to those five attributes: anything else (such as list of participants, additional notes, repeat parameters, etc) will have to be done manually for each event or by using mass-actions in the calendar list (see the administrators documentation for details).
When the import is done, you are presented with a list of all the events you have created.
Each time you perform a calendar import a new entry is created in Resources > School Settings > Calendar; using these links you can easily select all the events that were created for each import, to perform bulk edits using the mass-actions in the Calendar List page, including deleting all the events if the import was made in error.