Rooms, lecture theatres and other venues can be linked to calendar events to avoid double bookings and enable reporting on asset utilisation.
Go to Resources > Facilities and see the buttons for Room, Categories and Buildings.
By default, Beebop comes with one 'Main Building' with two floors (Ground and First floor).
This is just a starting point; you can add / remove / rename floors, rename the building, and you can add other buildings to reflect the reality of your school.
For example, if the school is occasionally hiring external venues for lectures or rehearsals, there should be a building listed here for each of those venues. This will make it possible to have a link to online maps which will give studens directions and remove the risk of confusion when they look at their calendar on Beebop.
The field for 'external link url' can be used to paste in the link to show that location on Google Maps (or any other online mapping tool) or to any other website which will give futher information about the venue.
When a room that is located in a building is associated to a Calendar Event, all Beebop users will find this external url as a clickable link directly below the name of the room.
Having different categories helps when searching for available assets and allows for category-based reporting.
You can create as many categories as required, and these can be renamed even after they have already been assigned to assets.
The default category in Beebop is called 'uncategorised' and this too can be renamed to whatever you like.
As an example, you could have categories such as 'classrooms', 'rehearsal spaces', 'computer labs', 'study rooms', etc.
Rooms can be added manually or imported from a list.
The minimum requirement to create a Room is to give it a unique name and a maximum capacity (the number of occupants).
Uploading a photo of the room will make it easier for anyone using the Room Finder feature to get an idea of which room is which.
If nothing else is specified when creating a room, it will default to being part of the 'uncategorised' category, and it will be linked to the 'Main Building' on the Ground Floor (if you have renamed the default category, building or floor it will be whatever those are now).
As for the Availability section, the default settings are that the room's visiblity is 'normal' but also 'unavailable for bookings', and all the other settings do not really matter at this stage.
In practice these settings mean that Administrators and Tutors can add this room to a calendar event, but students cannot.
If you DO want to make this room available to students for online bookings, read the Administrators Documentation for detailed instructions about the online bookings feature.
Before importing a long list of rooms, it is worth spending the time to create all the necessary Buildings, Floors, Categories that apply to these rooms, because none of those can be imported from a list if they do not already exist on Beebop.
Clicking on the button 'import from list' you can then import a .csv file and specify which columns correspond to the room name, its capacity, the building name, floor name, and category.
If the names of Buildings, Floors and Categories used in the .csv file do not match exactly the names saved on Beebop, the import will be rejected.